While keeping an accurate and complete record of business transactions and documents is a necessary evil, it is also incredibly expensive. Price Waterhouse Cooper says that the average business makes 19 copies of each document, and spends $20 in labor to file each document. Even more expensive is accounting for misfiled documents, with a spend of upwards of $120 in labor searching for each misfiled document, which, incredibly, is 1 out of every 20 documents.
Thinking about shifting from paper filing systems to a digital filing system may be a lucrative idea if you are a business looking to save some money. Several benefits exist by choosing to file digitally. Files that are stored online or in the cloud can be accessed from anywhere, and eliminate the need for a worker to have physical access to files. If choosing to switch to digital, you can invest in portable scanners, which can travel with you anywhere.
Online systems are made possible by the use of a laptop scanner used to input documents directly into your computer. Laptop scanners can also double as a business card reader for client documentation, and can replace that old rolodex taking up space on your desk.
Choosing to shift from traditional paperwork to a laptop scanner is also incredibly green, saving both paper and space around the office. Estimates put the number of business documents printed, copied, or faxed in the US annually at more than 1.019 trillion!
Whatever your reasoning for the change, switching from traditional to digital document processing may be a great place to begin if looking to save some money in 2013. Read more blogs like this.